Payroll and social security

We calculate salaries and social security contributions and file the documents with the NRA on time every month. We also handle the paperwork around employment contracts, so that no notification is missed and no payroll is wrong.

What is included

• Payrolls and payslips for employees.
• Calculation of social security contributions and income tax.
• Processing of sick leave and holidays.
• Filing Declaration form 1 and form 6 and other declarations and notifications with the NRA and the NSSI.
• Employment contracts and amendments, and their entry in the employment register.
• Calculations for civil (service) contracts.

The “Business” package includes payroll for 1–3 employees, and “Premium” for up to 5 employees. For more employees, the price is agreed.

Who it is for

For companies with employees on employment contracts and for those engaging people under civil contracts. Also for owners and managers who are insured through their own company.

Payroll is a service where mistakes show up quickly: the employee receives the wrong amount, and their insurance record and income are recorded inaccurately in the NRA and NSSI data. That is why the same data is kept for every employee every month: time worked, holidays, sick leave, additional payments and deductions. If the company has employees on different working hours or on shifts, we clarify this when they join, not at the end of the month.

The work does not end with the payroll. When someone joins, when their salary or position changes and when they leave, documents must be prepared and entries made on time. We track these together with the monthly declarations.

Statutory deadlines

• Declaration form 1 “Data on the insured person”: by the 25th of the month following the month to which the data relates. If the salary is accrued or paid later, the declaration is filed by the end of the month in which it is accrued or paid (source).
• Declaration form 6: together with form 1, within the same deadlines (source).
• Entry in the employment register: within 3 days of the conclusion or amendment of the employment contract and within 7 days of its termination (source: Art. 62(3) Labour Code).
• Payrolls are kept for 50 years (source: Art. 12 Accountancy Act).

Social security contributions for employees are paid by the 25th of the month following the month in which the work was performed (source: Art. 7(1) Social Security Code).

What the client provides

• Data on new employees before they start: personal details, position, salary, working hours. The employer may not allow the employee to start work before giving them the contract and a copy of the employment register entry (source: Art. 63 Labour Code).
• Every month: days worked, holidays, sick leave, bonuses, deductions.
• Sick notes and maternity documents.
• Information on leavers and the grounds for termination.

How we work

1. We receive the attendance data and changes for the month.
2. We prepare the payrolls and calculate the contributions and tax.
3. We file the declarations and send you the amounts to be paid and the payslips.
4. When an employee joins or leaves, we prepare the documents and the register entry within the statutory time limit.

It is most convenient if the data for the month arrives in the first working days of the following month. That leaves time to check it and clear up any unclear cases before the 25th.

Frequently asked questions

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